Additional Information & Advice

Practical guidance, emergency scenario advice, and useful information to help you throughout your tenancy, from dealing with common incidents to making a complaint.

A quick-reference resource.

This page covers practical advice and additional information that doesn't fit neatly into the other sections of the Tenant Hub. Use it as a reference throughout your tenancy, from knowing what to do in specific emergency scenarios to understanding your rights, making a complaint, and finding support when you need it.

Emergency Scenario Advice

The following scenarios cover common emergencies and urgent situations you may encounter during your tenancy. Each includes step-by-step guidance on what to do and who to contact. Click on a scenario to expand the advice.

Heating Failure

1. Report the issue via your Arthur account with full details — include when the heating stopped working, which rooms are affected, and any error codes displayed on the boiler

2. Check the basics first: is the thermostat set correctly? Has the timer been accidentally changed? Is the boiler pressure at the correct level (usually between 1 and 1.5 bar)?

3. Try resetting the boiler using the reset button (consult the boiler manual if unsure)

4. If the issue persists, we will arrange for an engineer to attend

Night-time failures: If your heating fails at night, it is unlikely that an engineer will be able to attend until daylight hours. This is for safety reasons and because parts may be needed that are not available out of hours. Please use alternative heating methods safely (e.g. extra blankets) and avoid using ovens or gas hobs as room heaters.

Water Leaks

If you discover a leak that cannot be stopped or that will cause damage if allowed to continue, take the following steps immediately:

1. Turn off the water: at the stopcock. This is usually located under the kitchen sink, in a cupboard near the front door, or in the airing cupboard. Turn it clockwise to shut off

2. Contain the water: Place a bucket, bowl, or suitable container under the leak. Use towels to soak up standing water and prevent further damage to floors and ceilings

3. Locate the source of the leak if it is visible and safe to do so — note whether it is coming from a pipe, fitting, appliance, or through the ceiling

4. If the leak is severe or causing structural damage, call our office immediately or use the emergency out-of-hours number

5. For minor leaks that have been contained, report via your Arthur account with photographs

Know your stopcock location. We strongly recommend locating and testing your stopcock when you first move in. In an emergency, knowing where it is can prevent significant water damage.

Electricity Failure

1. Check if it's a power cut: Look outside, are neighbouring properties also affected? If so, this is likely an area-wide outage, not a fault at your property

2. Contact your electricity supplier or the National Grid: (105) to report an area power cut or check for known outages in your area

3. Check your consumer unit (fuse box): If a circuit breaker has tripped, switch it off and then back on. If it trips again immediately, there may be a fault with an appliance, unplug everything on that circuit and try again

4. If the issue is isolated to your property and you cannot resolve it, report it via your Arthur account

Please note: The landlord is not responsible for area-wide power cuts or for supply disconnections due to non-payment of bills. Please check with your energy provider before reporting an electrical issue through Arthur. Call-outs are normally conducted during daylight hours or when it is safe to do so.

Fire

1. Get everyone out If it is safe to do so, leave the building immediately. Do not stop to collect belongings

2. Call 999 and ask for the Fire Service

3. Close doors behind you as you leave — this slows the spread of fire and smoke

4. Do not re-enter the building until the Fire Service confirms it is safe to do so

5. If you live in a flat with communal areas, follow the building's fire safety procedures (e.g. stay-put or simultaneous evacuation)

6. Once you are safe, contact TAJ Real Estate via the emergency out-of-hours number

Prevention: Test your smoke alarms monthly. Never leave cooking unattended. Do not overload electrical sockets. Keep escape routes clear at all times. If you live in a flat, familiarise yourself with the communal fire safety plan.

Structural collapse or risk

If you notice structural damage, a risk of collapse, or anything that looks like it may fall (such as a wall, ceiling, chimney stack, or external masonry):

1. Get to safety immediately. Move away from the affected area

2. Ensure all household members are safe and accounted for

3. If there is an immediate danger to life, call 999

4. Do not re-enter any area that appears structurally compromised

5. Contact TAJ Real estate via email and/or our office number as soon as it is safe to do so

Gas leak or carbon monoxide

1. Open all windows and doors to ventilate the property

2. Extinguish all naked flames, including cigarettes, candles, and gas hobs

3. Do not operate electrical switches, do not turn lights or appliances on or off

4. Leave the property and move to a safe distance

5. Call 0800 111 999 (National Gas Emergency Service) from outside — free, 24/7

6. Once safe, notify RSPG Property Group via email and/or phone

Carbon monoxide is invisible and odourless. Symptoms include headaches, dizziness, nausea, and confusion. If your CO alarm sounds or you suspect exposure, evacuate immediately, call 0800 111 999, and seek medical attention.

Conduct & Professional Behaviour

TAJ Real Estate is committed to providing a professional, respectful service to both landlords and tenants. We ask that all communication between tenants, our staff, and our tradespeople is conducted in a courteous and respectful manner.

Zero tolerance policy. Abuse, threats, intimidation, or swearing directed at our staff or tradespeople will not be tolerated under any circumstances. If a tenant engages in such behaviour, we will immediately move to an email-only correspondence service for all future communication. If the behaviour persists, we will involve the relevant authorities.

We understand that maintenance issues and tenancy matters can be frustrating, and we are here to help resolve them. However, our team has the right to carry out their work in a safe and respectful environment. Your consideration and cooperation in this regard is much appreciated.

If you have a concern about our service: We have a formal complaints procedure (see below) and we take all feedback seriously. If something has gone wrong, please use the complaints process rather than directing frustration at individual staff members, this is the fastest route to a resolution.

Making a Complaint

If you are unhappy with any aspect of the service you have received from RSPG Property Group, we want to hear about it. We take complaints seriously and have a clear procedure to ensure every concern is investigated fairly and resolved as quickly as possible.

How to complain: Please submit your complaint in writing — by email — so that we have a clear record of your concerns. Include as much detail as possible, including dates, names (if relevant), and any supporting evidence such as photographs or correspondence.

  • Acknowledgement

    We will acknowledge receipt of your complaint promptly and confirm that it has been logged for investigation

  • Investigation

    We will investigate your complaint fully before making any comment or assessment. This may involve reviewing records, speaking with staff or tradespeople, and inspecting the property if necessary.

  • Response

    We will report back to you in accordance with our complaints procedure, normally within 10–15 working days. We will detail whether we or a tradesperson is at fault, and whether we agree with your complaint. If we do not agree, we will explain our findings clearly.

  • Resolution

    We will try to resolve the matter as quickly as possible, provided it is within our remit and capability. If we are found to be at fault, we will apologise and take steps to put things right.

  • Ongoing Updates

    We will keep you informed of progress throughout the process and share our findings with you once the investigation is complete.

If you remain dissatisfied: If your complaint is not resolved to your satisfaction through our internal process, you have the right to escalate the matter. You can contact The Property Ombudsman (TPO) or the Property Redress Scheme (PRS), depending on which scheme RSPG Property Group is a member of. Once the Private Rented Sector Ombudsman is operational under the Renters' Rights Act 2025 (expected from late 2026), this will provide an additional independent route for resolving complaints.

Insurance

Your landlord's buildings insurance covers the structure and fabric of the property, walls, roof, floors, and fixed installations. However, it does not cover your personal belongings.

We strongly recommend that all tenants take out a contents insurance policy to protect their possessions against theft, fire, flood, and accidental damage. Contents insurance is affordable and can save you significant expense if the unexpected happens.

  • Contents insurance covers your personal belongings — furniture, electronics, clothing, jewellery, and other valuables

  • Many policies also cover accidental damage to the landlord's fixtures and fittings (e.g. if you accidentally damage a worktop or smash a window)

  • Some policies include tenant liability cover, which can protect you if you accidentally cause damage to the property itself (e.g. a fire started by an unattended candle)

  • Compare policies online or speak to an insurance broker, typical costs start from as little as £5–£10 per month

If you remain dissatisfied: If your complaint is not resolved to your satisfaction through our internal process, you have the right to escalate the matter. You can contact The Property Ombudsman (TPO) or the Property Redress Scheme (PRS), depending on which scheme RSPG Property Group is a member of. Once the Private Rented Sector Ombudsman is operational under the Renters' Rights Act 2025 (expected from late 2026), this will provide an additional independent route for resolving complaints.

Subletting, Lodgers & Long-Term Guests

Your tenancy agreement will set out who is permitted to live at the property. As a general rule:

  • Subletting is not permitted without the landlord's prior written consent. Subletting means allowing another person to live in all or part of the property in exchange for payment, while you remain the named tenant

  • Taking in a lodger (someone who shares the property with you and pays you rent) is also not permitted without written consent

  • Long-term guests: While short-term visitors are of course welcome, having someone stay at the property on a regular or semi-permanent basis may constitute an unauthorised occupant. If someone other than those named on the tenancy agreement is living at the property, please contact us

  • Listing the property on Airbnb or similar platforms is strictly prohibited unless explicit written permission has been granted

Unauthorised subletting is a serious breach. Under the Renters' Rights Act 2025, subletting without permission remains a ground for possession. It may also invalidate your deposit protection, void your contents insurance, and create legal liability. If your circumstances change and you need someone else to live at the property, always speak to us first.

Benefits, Financial Difficulty & Support

If you are experiencing financial difficulty or your circumstances change during your tenancy, there is support available. Please do not wait until you fall behind on rent — the earlier you seek help, the more options are available to you.

  • Universal Credit (housing element): If you are on a low income or out of work, you may be eligible for help with your rent through Universal Credit. Apply at gov.uk/universal-credit

  • Discretionary Housing Payments: Your local council may be able to provide a one-off or short-term payment to help cover a shortfall in your rent. Contact your council's housing benefit team

  • Citizens Advice: Free, confidential advice on benefits, debt, and housing — 0800 144 8848 or citizensadvice.org.uk

  • Step Change: Free debt advice and management plans — 0800 138 1111 or stepchange.org

  • Shelter: Free housing advice and support — 0808 800 4444 or shelter.org.uk

No discrimination. Under the Renters' Rights Act 2025, landlords and letting agents are prohibited from discriminating against tenants who are in receipt of benefits or who have children. If you believe you have been treated unfairly on these grounds, you can seek advice from Shelter or your local council.

Talk to us. If you are struggling to pay your rent, please contact us as early as possible. We may be able to discuss the situation with the landlord and explore options before formal action becomes necessary. Early communication almost always leads to a better outcome.

Useful Contacts

Keep these numbers and websites to hand throughout your tenancy. They cover emergencies, utilities, advice services, and tenant support.

🚨

Emergency Services

Police, Fire, Ambulance

999

🔥

Gas Emergency

National Gas Emergency Service

0800 111 999

Power Cuts

National Grid / Distribution Network

105

👮

Non-Emergency Police

Crime reporting, antisocial behaviour

101

💧

Water Emergencies

Contact your local water company

Check your bill

🏠

Shelter

Free housing advice

0808 800 4444

📋

Citizens Advice

Benefits, debt, housing, legal rights

0800 144 8848

💰

StepChange

Free debt advice

0800 138 1111

🔧

Gas Safe Register

Verify your engineer's registration

gassaferegister.co.uk

📮

Royal Mail Redirect

Forward your post when moving

royalmail.com

🏛️

Property Ombudsman

Complaints against agents

tpos.co.uk

⚖️

Deposit Protection

DPS / MyDeposits / TDS

Check your certificate

Need Further Advice?

If you have a question that isn't covered on this page or elsewhere in the Tenant Hub, please don't hesitate to get in touch. We're here to help throughout your tenancy.

This Hub is general guidance and does not replace your tenancy agreement or statutory rights.

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